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Effective Date: 14/05/2026
Last Updated: 14/05/2026

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1. Who We Are

Ladygrove Church (“we”, “us”, “our”) is a local church based in Didcot, Oxfordshire. We are committed to protecting your personal data and respecting your privacy in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Contact Details:
Ladygrove Church
Tamar Way
Didcot, Oxfordshire,  OX11 7QH,
Email: rachel@theladygrovechurch.org.uk
Telephone: 07918 414 502

If you have any questions about this policy or your data, please contact us using the details above.

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2. What Personal Data We Collect

We may collect and process the following types of personal data:

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a. Basic Information

• Name

• Address

• Email address

• Telephone number​

 

b. Church & Community Engagement

• Attendance at services or events

• Volunteer involvement

• Ministry participation (e.g. small groups, children’s work)

 

c. Sensitive (Special Category) Data

Where necessary and with appropriate safeguards, we may process:

• Religious beliefs (inferred through church involvement)

• Health or wellbeing information (e.g. pastoral care needs)

• Safeguarding-related information​

 

d. Website & Digital Data

• IP address

• Website usage data (via cookies)

• Online form submissions​

 

3. How We Use Your Data

We use your personal data for the following purposes:

• To communicate with you about church services, events, and activities

• To manage membership and participation in church life

• To provide pastoral care and support

• To administer volunteering and safeguarding processes

• To manage donations and Gift Aid (if applicable)

• To maintain the security and operation of our website

• To comply with legal and regulatory obligations​

 

4. Legal Basis for Processing

We rely on the following lawful bases under UK GDPR:

• Consent – for newsletters, mailing lists, and optional communications

• Legitimate Interests – to run church activities and maintain community engagement

• Legal Obligation – for safeguarding, Gift Aid, and financial records

• Vital Interests – where necessary to protect someone’s wellbeing

• Substantial Public Interest – for safeguarding and protection of vulnerable individuals

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5. How We Share Your Data

We will not sell your personal data. We may share your data with:

• Church staff, leaders, and authorised volunteers

• Service providers (e.g. email platforms, website hosting)

• Regulatory bodies where required by law (e.g. safeguarding authorities)

All third parties are required to respect the security of your data.

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6. Data Security

We take appropriate technical and organisational measures to protect your data, including:

• Secure storage systems

• Access controls (only authorised individuals can access data)

• Regular review of data handling practices​

 

7. Data Retention

We only keep your data for as long as necessary:

• Contact details: retained while you are actively involved

• Safeguarding records: retained in line with statutory guidance

• Financial records: retained for at least 6 year​

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8. Your Rights

Under UK GDPR, you have the right to:

• Access your personal data

• Request correction of inaccurate data

• Request deletion of your data (“right to be forgotten”)

• Restrict or object to processing

• Withdraw consent at any time

• Lodge a complaint with the Information Commissioner's Office (ICO)​

 

9. Cookies and Website Use

Our website may use cookies to improve user experience. You can control or disable cookies through your browser settings.

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10. Children and Safeguarding

We take safeguarding seriously. Personal data relating to children and vulnerable individuals is handled with enhanced care and in accordance with safeguarding policies.

Parental or guardian consent will be obtained where required.

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11. Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website.

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12. Contact Us

If you have any questions about this policy or how your data is handled, please contact:

Ladygrove Church
Email: rachel@theladygrovechurch.org.uk
Address: c/o 12 Trent Road, Didcot, OX11 7RB